Documentation and Programming in Childcare

EYLF Programming, Learning Stories and More…

Effective Curriculum Planning and Documentation

Why are so many services switching to EarlyWorks?

EarlyWorks is a comprehensive early childhood programming, documentation, portfolio and family communication system.

EarlyWorks provides a clean and intuitive interface which simplifies and streamlines ALL aspects of childcare documentation across an entire service (or group of services), including:

  • All aspects of Programming and Curriculum Planning
  • Observations and Daily Journals
  • Individual and Group Learning Profiles
  • Effortless creation of child portfolios
  • Early Years Learning Framework, My Time, Our Place, Te Whāriki, QKLG, plus any Customised Learning Curriculum
  • Daily communications including sleep/rest, meals and toileting
  • Whole centre documentation monitoring and management
  • Detailed collaborative Quality Improvement Plan

What makes EarlyWorks so special?

  • Generates a collaborative QIP (Quality Improvement Plan) including comprehensive NQS (National Quality Standards) evidence list.
  • Produces individual child portfolios, learning journeys, learning profiles and visible planning in relation to learning outcomes.
  • Visible Cycle of Planning, documenting and evaluation across both room and individual children.

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A no-brainer for your bottom line

Paper based documentation is probably costing your service a lot more than you think.
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EYLF Programming Checklist – Outcomes Assessment

Automatically create reports of individual child development and learning progress relating to the outcomes and developmental milestones of any learning framework. EarlyWorks generates an EYLF programming checklist to assist educators keep track of their EYLF documentation. The room checklist records when educators have observed particular learning outcomes and the room analysis chart shows a comparison of learning outcomes that have been considered in program planning and those that have been observed for each room. EarlyWorks also produces these charts for each individual child, showing when individual planning to support learning outcomes has occurred or when educators have documented that a child has displayed progression towards learning outcomes through childcare observations.

EarlyWorks Outcomes Assessment in Tabular Format

EarlyWorks Outcomes Assessment in Graphical Format

Curriculum Planning Formats

EarlyWorks comes preloaded with learning outcomes for the EYLF and the My Time, Our Place Framework for School Age Care. You can also include other learning frameworks (e.g. Kindergarten Curriculum Guidelines, Montessori Curriculum, Te Whāriki). Services can also personalise the outcomes available to include additional items such as their service philosophy, theorists, and any other areas that may be referenced within a program.

Planning Cycle for EYLF, MTOP, Montessori and other learning frameworks

EarlyWorks observations and program planning follows a clear planning cycle of observe, questions, plan, act, reflect/evaluate. Educators are alerted to incomplete evaluations to assist in following the complete planning cycle.

Learning Story Templates and Formats

EarlyWorks flexible educator completed templates compliment a large array of documentation styles from learning stories through to short jottings. Editable formats allow educators to design their own unique style in Microsoft Word or use the existing professional layouts for printing.

The EarlyWorks ACECQA Planning Cycle

The ACECQA planning cycle is a process of professional observation, planning and evaluation used by early childhood educators to assist in developing high quality early childhood education programs for children. This cycle is often referred to as the five steps of the planning cycle as shown below.
Observe – the process of gathering information.
Analyse – questioning what learning and development is taking place to make meaning of what has been observed.
Plan – planning the nest steps to continue supporting learning and development.
Act – putting the plan into action.
Reflect – evaluating the effectiveness of the plan.

Reflective Practice in Childcare

To promote continuous improvement, it is an NQS requirement that childcare services have a system in place to support the recording of regular reflective practice. EarlyWorks supports reflective practices such as Weekly Reflections to assist educators to improve their knowledge, skills and practices.  This, in turn, creates the best outcomes for children, families and your service. EarlyWorks allows educators to reflect on programme and practice with links to the Principals and Practices as well as the Quality Areas of the NQS. Managers and co-ordinators provide feedback with the ability to include this in your service’s Quality Improvement Plan (QIP).

EarlyWorks also supports collaborative reflection using program comments.  This allows educators and management to create reflections at any point during the Planning Cycle.

Manage Your EYLF Planning Cycle

EarlyWorks has been designed by industry specialists to support management and educators in delivering high quality early childhood educational documentation while being simple to produce and easy to use. Observations, Programs, Journals, Reflections, Children’s Learning Portfolios even your service’s Quality Improvement Plan become almost effortless with EarlyWorks.  Watch our video below to find out more.

Download Free EYLF Resources

At EarlyWorks we are passionate about Early Childhood Education. That’s why we’re providing you with the following fantastic resources for you to use at your service at no cost.

Select the resources you wish to download below:

EarlyWorks Planning Cycle (A4)
EarlyWorks Planning Cycle (A3)
NQS and EarlyWorks (A4)
NQS and EarlyWorks (A3)
EarlyWorks – EYLF Principles (A4)
EarlyWorks – EYLF Principles (A3)
EarlyWorks – EYLF Practices (A4)
EarlyWorks – EYLF Practices (A3)
EarlyWorks Levels of Documentation (A4)
EarlyWorks Levels of Documentation (A3)

We are very excited about the whole team being able to access the QIP when they log on. We look forward to and love the feedback from families.

Madeline Masters -

Tigger’s Honeypot UNSW

EarlyWorks has proven to be a very simple, user friendly and professional product that has taken very little effort to roll out.

Paige Baylis -

Manager Education and Practice - Play and Learn Child Care Centres

My Educators cannot believe how much easier EarlyWorks has made their day.

Simone O’Brien -

Owner/Director - Treasured Tots Child Care Centres

I have tried two other software applications but EarlyWorks is the best. I trust and believe that this will be a lengthy business relationship.

Peter Khella -

Owner/Director - Gardner Farm Childcare

National Quality Standard (NQS) Checklist

FREE Rating and Assessment eBook

We recently produced an eBook – “Getting Ready for Rating and Assessment – A practical guide to providing evidence to support your service’s Quality Improvement Plan (QIP)”. This 46-page book contains a series of comprehensive checklists to assist your service in providing supporting evidence for your QIP.

If you’d like a FREE copy, simply visit our Getting Started page and request a demonstration of EarlyWorks.